Bilingual Executive Secretary to MD iCell Telecom - Dubaï, E.A.U.

Description du poste

PURPOSE OF THE POSITION:

The Executive Secretary is responsible for providing secretarial, clerical and administrative
support in order to ensure that services are provided in an effective and efficient manner.

SCOPE:

The Executive Secretary reports to the CEO and is responsible for providing senior level secretarial and clerical services.

RESPONSIBILITIES:

1. Provide office support services in order to ensure efficiency and effectiveness within the
HQ Office

Main Activities

-Receive, direct and relay telephone messages and fax messages
-Maintain the general filing system and file all correspondence

-Assist in the planning and preparation of meetings, conferences and conference telephone calls.

-Make preparations for committee meetings

-Maintain an adequate inventory of office supplies
-Respond to telephone enquiries.
-Provide word-processing and secretarial support
-Type confidential documents on a wordprocessing system

2. Provide support to the CEO:

Main Activities:

- Assist the CEO as requested.
- Provide administrative services for CEO as requested.
- Follow up on all departments and CEO personal issues if any.
- Provides transcription and dictation of Board meeting minutes.
-Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
-Exhibits ability to constructively deal with conflict and afford effective resolutions.
-Exhibits willingness to ensure successful inter-departmental relationships.

Compétences

Knowledge:

The incumbent must have proficient knowledge in the following areas:

 office administration

Skills:

The incumbent must demonstrate the following skills:
 team building
 analytical and problem solving

skills

• decision making skills
• effective verbal and listening
• communications skills
• computer skills including the
• ability to operate computerized spreadsheet and
• wordprocessing programs at a
• highly proficient level
• stress management skills
• time management skills

Personal Attributes:

The incumbent must maintain strict confidentiality in performing the duties.

The incumbent must also demonstrate the following personal attributes:

• be honest and trustworthy
• be respectful
• possess cultural awareness and sensitivity
• be flexible
• demonstrate sound work ethics

The Executive Secretary would normally attain the required knowledge, skills and attitudes
through completion of an office procedures course combined with related
experience. Equivalencies will be considered

Formation

Any

Postuler